Free AI Offer Letter Generator for HR Teams
Create professional, legally structured job offer letters in minutes. This AI offer letter generator free tool helps HR teams, startups, and recruiters generate polished employment offer letters with compensation, benefits, and legal clauses - with PDF download and no watermarks.
Who This Tool Is For
Offer Letter Editor
Fill in candidate details, compensation, and employment terms
Company Details
Candidate Information
Employment Details
Compensation Structure
Work Terms and Conditions
Additional Details
SkillSauce Technologies Pvt Ltd
123 Tech Park, Cyber City, Bangalore - 560100
Date: 28 February 2026
123 Main Street, City, State, PIN Code
Subject: Offer of Employment
Dear John,
We are pleased to extend a formal offer of employment to you for the position of Software Developer in the Engineering department. This offer is contingent upon satisfactory completion of pre-employment requirements.
Your joining date will be 7 March 2026 and your work location will be Mumbai, Maharashtra.
Compensation Structure:
• Basic Salary: ₹5,00,000
• House Rent Allowance (HRA): ₹2,50,000
• Conveyance Allowance: ₹19,200
• Medical Allowance: ₹15,000
• Leave Travel Allowance (LTA): ₹5,00,000
Laptop Allowance: 25,000 per annum Mobile Allowance: 12,000 per annum Book Allowance: 10,000 per annum Meal Vouchers: 15,000 per annum
• Total Cost to Company (CTC): ₹12,00,000
Employment Terms:
• Probation Period: 6 months
• Working Days: Monday to Friday (5 days per week)
• Working Hours: 9:00 AM to 6:00 PM (8 hours per day)
• Annual Leave: 24 days per year
• Sick Leave: 6 days per year
• Reporting Manager: Jane Smith
Benefits and Perks:
Additional Conditions:
• Yes, background verification will be conducted before joining
• This offer is valid for 7 days from the date of this letter.
• You are required to provide necessary documents and complete joining formalities before the joining date.
• Candidate must sign a confidentiality and non-disclosure agreement upon joining
• Candidate is required to read and abide by all company policies including HR policies, Code of Conduct, IT policies, and other applicable policies that will be shared upon joining.
We are excited about the possibility of you joining our team and contributing to our organization's success. If you have any questions or need clarification on any aspect of this offer, please contact us immediately.
To accept this offer, please sign and return this letter by email or post within the validity period.
Best regards,
Priya Sharma
Human Resources Manager
SkillSauce Technologies Pvt Ltd
Offer Acceptance
I, John Doe, accept the offer of employment with SkillSauce Technologies Pvt Ltdfor the position of Software Developer under the terms and conditions stated above.
John Doe
Candidate Signature
Date: _______________
Priya Sharma
HR Representative
Date: _______________
This offer letter constitutes a formal employment agreement between the parties. Please retain this document for your records. For further information or queries, please reach out to the HR department.
What Is an Offer Letter?
An offer letter is a formal document sent to a selected candidate that outlines employment terms such as salary, benefits, job role, joining date, and company policies.
The AI Offer Letter Generator automates this process and produces structured, professional documents ready for HR use.
Problems This Generator Helps Prevent
Without a standardized offer letter process:
Inconsistent employment documentation
Missing compensation or legal clauses
Delays in candidate onboarding
Miscommunication about job terms
Manual drafting errors
This tool ensures accurate, professional, and consistent offer documentation.
What Your Generated Offer Letter Includes
You can fully customize each section before downloading.
How the Offer Letter Generator Works
1. Enter Candidate Details
Add candidate name, job role, department, and contact information.
2. Set Employment Terms
Define joining date, probation period, work schedule, and reporting manager.
3. Add Compensation Structure
Include salary breakdown, allowances, bonuses, and total CTC.
4. Include Benefits & Perks
Health insurance, leave policies, reimbursements, etc.
5. Add Legal Clauses
Confidentiality, background verification, termination terms.
6. Download PDF or Word
Export unlimited times with no watermark.
Why Use This Generator Instead of Manual Templates
| Manual Offer Letter Creation | AI Offer Letter Generator |
|---|---|
| Drafting takes significant time | Generate complete letter in minutes |
| Risk of missing legal clauses | Includes structured HR sections |
| Formatting varies between recruiters | Standardized professional layout |
| Difficult to maintain versions | Easily editable and reusable |
| Requires repeated manual edits | AI-assisted drafting reduces effort |
Types of Offer Letters You Can Create
Export Options
You can use the generated document as:
Editable Word
Modify details in any word processor.
Official PDF
Secure, non-editable professional format.
Branded Doc
Add company logo and themes.
HRMS-Ready
Standard records for onboarding.
Why HR Teams Prefer This Tool
Professional HR Documentation
Creates polished letters that improve candidate trust.
Saves HR Time
Generates complete documents without manual drafting.
Legally Structured Format
Includes key employment and compliance clauses.
Fully Customizable
Works for startups, enterprises, internships, and contracts.
Free With No Watermarks
Unlimited exports without signup restrictions.
Better Than Other Offer Letter Generators
Unlike limited tools such as Zoho offer letter generator, this solution provides:
Key Benefits for HR Teams
| Benefit | Impact |
|---|---|
| Standardized documentation | Consistent hiring process |
| Faster offer rollouts | Reduced time-to-hire |
| Professional structure | Better candidate experience |
| Clear employment terms | Fewer disputes |
| Easy customization | Works across industries |
FAQ
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