Free Employee Onboarding Checklist Generator
Create professional employee onboarding checklists in minutes. Customize tasks, add notes, preview instantly, and download a clean PDF - completely free with no watermarks.
Who This Tool Is For
Document Information
0/25 characters
0/25 characters
Checklist Editor
Select items to include, add notes, or create custom steps
Work Station is set
PC/ Laptop is configure & ready to Use
Mail ID is ready to be assigned
Stationary ready & Available on the table
Desk Top phone configured & Extension / phone number assigned
Boucher give to employee with Welcome note from CEO with brief information on the company/ Organization
Introduce new employee to HR Team
Employee to Sign Contract & Assigned Employment No
Employee Given Company Id / Access Card
Employee given Car Park Card
Employee given Brief Tour around Company to familiarize them with facilities provided
Employee to sign Code of Ethics Statement
Employee Introduced to the Department Manger he is going to work under
Make Appointment to Meet CEO Or This can be done during lunch hour &
Send Email to whole organization to announce new employee
Make Arrangements for employee to complete Insurance registrations
Provide employee with Job Description
Assign an employee within the department they are going to work in to be their (buddy) to answer their concerns & help them fit in the organization
Complete all system access and software training
Schedule team meetings and introductions
Review company policies and procedures
Set performance goals and expectations
Conduct 30-day check-in meeting
Complete required compliance training
Schedule regular 1-on-1 meetings
Provide continuous learning opportunities
Gather feedback and address concerns
Onboarding Checklist
Pre-Arrival
Before Employee Actually attend work first day ensure
| SR # | Items | Comments | Completed |
|---|---|---|---|
| 1. | Work Station is set | ||
| 2. | PC/ Laptop is configure & ready to Use | ||
| 3. | Mail ID is ready to be assigned | ||
| 4. | Stationary ready & Available on the table | ||
| 5. | Desk Top phone configured & Extension / phone number assigned |
Day 1
Once the employee attends work
| SR # | Items | Comments | Completed |
|---|---|---|---|
| 6. | Boucher give to employee with Welcome note from CEO with brief information on the company/ Organization | ||
| 7. | Introduce new employee to HR Team | ||
| 8. | Employee to Sign Contract & Assigned Employment No | ||
| 9. | Employee Given Company Id / Access Card | ||
| 10. | Employee given Car Park Card | ||
| 11. | Employee given Brief Tour around Company to familiarize them with facilities provided | ||
| 12. | Employee to sign Code of Ethics Statement | ||
| 13. | Employee Introduced to the Department Manger he is going to work under | ||
| 14. | Make Appointment to Meet CEO Or This can be done during lunch hour & | ||
| 15. | Send Email to whole organization to announce new employee | ||
| 16. | Make Arrangements for employee to complete Insurance registrations | ||
| 17. | Provide employee with Job Description | ||
| 18. | Assign an employee within the department they are going to work in to be their (buddy) to answer their concerns & help them fit in the organization |
First Week
During the first week
| SR # | Items | Comments | Completed |
|---|---|---|---|
| 19. | Complete all system access and software training | ||
| 20. | Schedule team meetings and introductions | ||
| 21. | Review company policies and procedures |
First Month
Within the first 30 days
| SR # | Items | Comments | Completed |
|---|---|---|---|
| 22. | Set performance goals and expectations | ||
| 23. | Conduct 30-day check-in meeting | ||
| 24. | Complete required compliance training |
Ongoing
Continuous support and development
| SR # | Items | Comments | Completed |
|---|---|---|---|
| 25. | Schedule regular 1-on-1 meetings | ||
| 26. | Provide continuous learning opportunities | ||
| 27. | Gather feedback and address concerns |
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What is an Employee Onboarding Checklist?
An employee onboarding checklist is a structured document that outlines all tasks required to successfully integrate a new hire into an organization. It guides HR teams, managers, and employees through pre-joining preparation, first-day setup, role training, compliance activities, and early performance alignment.
Organizations with structured onboarding see significantly higher retention, faster productivity, and better employee engagement. This free tool helps you create a professional onboarding checklist instantly.
How the Onboarding Checklist Generator Works
Review Template
Browse 25+ predefined onboarding items covering pre-arrival, day one, training, and early support.
Customize Items
Select relevant tasks, remove unnecessary steps, and add custom onboarding items.
Add Notes
Include instructions, internal guidelines, or special details for each onboarding step.
Live Preview
See your checklist formatted professionally in real time on the preview pane.
Download PDF
Generate a clean, print-ready PDF onboarding checklist with no watermark.
Print & Track
Use the checklist to track onboarding progress for each new employee.
What Should Be Included in an Onboarding Checklist?
Pre-Arrival
- Workstation & system setup
- ID cards & credentials
- Welcome communication
First Day
- Team introductions
- HR documentation
- Role overview
First Week
- Department training
- Tool onboarding
- Compliance training
First 30–90 Days
- Goal setting
- Manager check-ins
- Engagement review
Onboarding Checklist vs Informal Tracking
| Informal Task Tracking | Structured Onboarding Checklist |
|---|---|
| Tasks tracked through emails or notes | Centralized, documented onboarding plan |
| Inconsistent across teams | Standardized experience for every hire |
| Easy to miss compliance steps | Ensures documentation and policy completion |
| Difficult to track progress | Clear accountability and progress visibility |
| Unstructured communication | Organized, phased onboarding process |
How This Tool Helps Your HR Team
Save HR Time
No more building checklists from scratch. Get a ready structure in minutes.
Standardize Onboarding
Ensure every new employee receives the same high-quality process across departments.
Improve New Hire Retention
Structured onboarding helps employees feel supported and confident from day one.
Stay Organized
Track all onboarding steps and avoid missing documentation or training.
Faster Productivity
Clear onboarding plans help new hires ramp up and contribute faster.
Flexible Customization
Add specific company steps and tailor the checklist to any unique role.
Before the Employee Joins
- Prepare tools and systems
- Inform team members
- Share joining details in advance
During First Week
- Assign a buddy
- Schedule initial training
- Introduce company culture
First Month
- Set measurable goals
- Conduct progress review
- Provide performance feedback
Why Use This Free Onboarding Checklist Generator?
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