Relieving Letter Generator
Looking to generate a relieving letter quickly? This free online tool creates professional, HR-compliant relieving letters in minutes. Simply enter employee and company details, and download a ready-to-use PDF.
Who This Tool Is For
Relieving Letter Editor
Fill in the employee and company details for the relieving letter
Company Information
Employee Information
Employment Dates
Additional Information
Before You Download: Review this letter against your local employment laws and company policy. This is a template tool, not legal advice.
SkillSauce Technologies Pvt Ltd
Human Resources Department
Date: 28 February 2026
To,
Jane Doe
Employee ID: EMP001
Software Developer
Engineering Department
Subject: Relieving Letter
Dear Jane,
This is to confirm that Jane Doe has been relieved from their position as Software Developer at SkillSauce Technologies Pvt Ltd, effective 28 February 2026.
Their last working day with the organization was 28 February 2026. Employee ID: EMP001.
Jane Doe joined SkillSauce Technologies Pvt Ltd on 15 January 2020and served the organization in various capacities during their tenure.
The reason for relieving is: Resignation.
We wish Jane Doe all the best for their future endeavors and thank them for their contributions to the organization.
All company property, including ID cards, access cards, laptops, and any other equipment, should be returned to the HR Department before leaving the premises.
Best regards,
John Smith
Human Resources Manager
SkillSauce Technologies Pvt Ltd
This relieving letter serves as official confirmation of employment termination. Please retain this document for your records.
What is a Relieving Letter?
Employers issue relieving letters to formally confirm an employee's separation from the organization. This official document records the employee's last working day and acknowledges the completion of employment, whether due to resignation, contract completion, retirement, or other separation reasons.
Relieving letters serve as essential employment documentation. Future employers, financial institutions, visa authorities, and government agencies often require them as proof of separation and employment tenure.
This tool generates a structured, professional relieving letter format with customizable company and employee details, suitable for HR documentation and record-keeping purposes.
How the Generator Works
Enter Company Details
Add company name, HR representative name, and designation.
Add Employee Information
Provide employee name, ID, designation, and department.
Specify Employment Dates
Include joining date, relieving date, and last working day.
Mention Separation Context
State the applicable separation type such as resignation or contract completion.
Review Letter Format
Preview the relieving letter content and structure in real time.
Download PDF
Generate a professional relieving letter PDF for documentation and record-keeping.
How This Tool Supports HR Processes
Official Employment Closure
Provides a structured and consistent format to confirm that an employee has been formally relieved.
Documentation & Record Keeping
Helps maintain standardized records of employee separation for internal HR files or audits.
Employee Proof of Separation
Employees may use relieving letters as supporting documentation when joining new organizations.
Process Standardization
Ensures all relieving letters follow a uniform format, reducing inconsistencies across departments.
Time Efficiency
Reduces manual drafting time by generating a ready-to-use relieving letter format.
Professional Communication
Maintains a formal and neutral tone during employee exit communication.
Important Note
This relieving letter generator provides a standard document format for HR and administrative use. Employment laws, notice period rules, and documentation requirements may vary by country, state, or organization policy. Employers should review and adapt the generated letter to ensure alignment with applicable legal, contractual, and organizational requirements.
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